Using the Training Register
The Training Register is used in RecruitOnline as a way to deliver RecruitOnline Training but can also be used by clients to set up and deliver internal and external training within their business.
You can structure training for;
- Internal ROL Users (eg your staff)
- Candidates (through the Candidate Portal - coming soon)
- Clients (through the Client Portal - coming soon)
You are also able to set up training groups - for example you may have a range of training that is specifically for Recruitment Staff - here you are able to allocate those training modules to a Recruiter group and then assign this to your individual Recruiter group staff members.
Training Register Manager
To use the Training Register Manager - from the main toolbar click on the Other, Advanced and Systems Administration links - noting that you will need to have System Admin privileges in order to do this - and then select the Training Register Manager link.
Add a New Training Module or Policy
To do this, click on the + button and then enter the relevant information. You are able to either attach a document to the Traing Module/Policy or add in a link to online training documentation (eg for RecruitOnline training we usually reference the RecruitOnline Help Wiki)
Edit Training Module or Policy
From the Training Register Manager - click on the Edit button - then edit as needed. To Remove a training module or policy from the register, when editing it set the Active status to NO.
Assign a Training Module Group
This function is where you assign the training modules you wish to assign to a particular user. The process is;
- Select User
- Select Group
- Click Insert Training Modules
The Group is used as a way of categorizing training modules/policies and when you are creating the training module you then decide which group it will suit.
A person is not specifically in a group - so in effect you can assign any group of training modules/policies to any user.
You can see the training register by clicking on the links from the main toolbar - Other & Reports then select Training Register
Also, when a user has been assigned training then when they log on to RecruitOnline a message will appear on every screen showing that they have training to complete.
The user then clicks on the View Training link to see what training modules/policies the are required to complete.
From there they click on the relevant module/policy to see the details of the training required;
- View the Documentation
- Provide Feedback
- Confirm that they have completed the Training requirements